Function of the Cell
- Conduct and manage all internal, semester, practical, and university examinations smoothly and systematically.
- Prepare and publish examination schedules, notifications, and seating arrangements.
- Coordinate the preparation, moderation, printing, and secure handling of question papers.
- Arrange invigilation duties and examination hall supervision.
- Maintain confidentiality and security of examination materials and records.
- Ensure fair and transparent conduct of examinations according to institutional and university regulations.
- Collect, store, and distribute answer scripts for evaluation.
- Coordinate the assessment and result processing activities.
- Compile, verify, and publish examination results within stipulated timelines.
- Handle student grievances and examination-related queries.
- Monitor and prevent malpractice or unfair means during examinations.
Facilities of the Cell
- Conference room in Block A used for generating meeting and control room during class tests.
- Library Journal Room C-301 and Reading Room C-302 is used as strong room and control room during Semester Examinations.
- Computer and printer used for preparing poster, notice or documents.
- Institute notice board, official website for circulating the notice.
Roles & Responsibilities
Roles & Responsibilities of Coordinator:
- · Coordinate the planning, scheduling, and smooth conduct of all internal and external examinations in the institution.
- · Prepare and publish examination timetables in consultation with departments and academic authorities.
- · Ensure proper allotment of examination halls, seating arrangements, and invigilation duties.
- · Maintain confidentiality and security of question papers, answer scripts, and examination-related documents.
- · Supervise the printing, distribution, collection, and storage of examination materials.
- · Ensure adherence to university regulations, institutional policies, and examination guidelines.
- · Coordinate with faculty members for preparation, moderation, and submission of question papers.
- · Monitor examination procedures to ensure fairness, transparency, and discipline during examinations.
- · Handle cases of malpractice, unfair means, and examination-related grievances according to institutional rules.
- · Maintain accurate records of student attendance, marks, grades, and examination results.
- · Coordinate the evaluation process, including answer script distribution and mark compilation.
- · Prepare and submit examination reports and statistical analysis to higher authorities.
- · Ensure timely communication of examination notices, schedules, and results to students and staff.
- · Conduct meetings and orientation sessions for invigilators and examination staff.
- · Address student queries and provide guidance regarding examination procedures and regulations.
- · Prepare duty charts and ensure proper deployment of examination personnel.
- · Coordinate with external examiners, university officials, and regulatory bodies when necessary.
Roles & Responsibilities Members:
- Issue of Notifications as per the Academic Calendar
- Arrange for the setting of papers with strict regard to secrecy
- Issue of Examination Time Tables.
- Issue of Invigilation List
- Seat arrangements of Examination Halls
- Conduct examinations in a disciplined and efficient manner
- Distribution of answer scripts to the Faculty members for evaluation in case of internal examinations
- Packaging of answer scripts and handover to the University people.
- Arrange for the declaration of all the results of internal examinations
- Examination Cell also helps Accounts department in distributing remuneration received as Examination Expense from affiliating University
- Constantly review the system of examinations in order to enhance the level of impartiality and objectivity with a view to make it better instrument for assessing the attainments of students and any other matter connected with examinations which may, from time to time assigned by the Principal.
- Examination cell members also assist University Station Supervisor to conduct University examinations smoothly.
- Major responsibility of the cell is to liaison with the Affiliating University regarding all examination related issues.
Committee Composition
- The committee consists of 15 members.
- One faculty member from the First Year Faculty/Department of Applied Sciences and Humanities is the coordinator of this committee.
- There are three faculties from both Computer Science & Engineering and Electronics and Communication Engineering department, two from Information Technology, one each from Electrical Engineering, Applied Sciences & Humanities and Computer Applications.
- One TA from CSE department and two members from Admin Staff to assist with various examination related process and conduction of semester examination.
Committee Members
| Sl. No. | Name | Designation | Role |
|---|---|---|---|
| 1 | Dr. Papri Saha | Associate Professor, AS&H | Co-ordinator |
| 2 | Mr. Sudip Kundu | Assistant professor, CSE | Member |
| 3 | Mr. Balaram Ghosal | Assistant professor, IT | Member |
| 4 | Mr. Arindrajit Chaudhury | Assistant professor, ECE | Member |
| 5 | Ms. Anusree Roy | Assistant professor, EE | Member |
| 6 | Ms. Sujata Pal | Assistant professor, ECE | Member |
| 7 | Dr. Mousam Chatterjee | Assistant professor, ECE | Member |
| 8 | Mr. Sibasis Senapati | Assistant professor, CSE | Member |
| 9 | Mr. Sayantan Chakrabarti | Assistant professor, IT | Member |
| 10 | Mr. Amartya Dutta | Assistant professor, CSE | Member |
| 11 | Dr. Rikhhiya Dhar | Assistant professor, AS&H | Member |
| 12 | Md. Moshidur Rahaman | Assistant professor, MCA | Member |
| 13 | Mr. Prabir Ghosh | Student affairs cell, Admin | Member |
| 14 | Mr. Sourish Banerjee | Student affairs cell, Admin | Member |
| 15 | Mr. Suman Kumar Das | Technical Assistant, CSE | Member |
Annual Planner