Function of the Cell
- Invitation of quotation from enlisted vendors based upon proper requisition.
- Analysis and comparison of quotations from different vendor based upon quality and budget through evaluation, discussion and necessary demonstration.
- Ensuring confidentiality, transparency, accountability and fairness in the procurement process and finally benefit of the Institute.
Facilities of the Cell
- Separate room for cell.
- Conference room for the meeting of the committee members.
- Having a good no. of chairs and space to discuss / conduct the committee meetings.
- Maintain of purchase related data through an in house software.
Roles & Responsibilities
Chairperson:
- Approval or recommendation of approval of requisition based upon necessity and budget consultation with concern departmental member and admin representative from account section
- Verification of necessary procurement procedures are properly followed or not
- Approval or recommendation of approval of issuance of PO
Coordinator:
- Vendor enlistment
- Requisition collection through proper channel
- Verification of stock availability
- Coordination with concern departmental member or section in-charge for specific model or item
- Quotation invitation and collection from enlisted specific vendors based upon selected model as well as alternative model
- Arrangement of demonstration if required
- Preparation of documents prior to PC meeting
- Arrangement of PC meeting
- Further negotiation with selected vendor if any scope
- Issue of PO after finalization and getting approval
- Purchased items distribution, record and bill processing
Members:
- Finalize the model or item based upon actual requisition, quality and budget
- Seek clarification from suppliers/service providers if necessary
- Expressing technical and financial input as well as involvement in the discussion, evaluation and demonstration as required
- Coordination with the concern department or section till receiving of the item.
Committee Composition
- Principal, Chairperson as Institute head.
- Registrar as coordinator from Administration
- One faculty member from Department of Computer Science Engineering.
- One faculty member from Department of Electrical Engineering.
- One faculty member and from Department of Information Technology.
- One faculty member from Department Computer Application.
- One faculty member from Department of Electronics and Communication Engineering.
- One member from Admin.
Committee Members
| Sl. No. | Name | Designation | Role |
|---|---|---|---|
| 1 | Prof. (Dr.) Sutapa Mukherjee | Principal | Chairperson |
| 2 | Dr. Subhasis Pradhan | Registrar | Coordinator |
| 3 | Mr. Amlan Roychoudhury | Assistant Professor, CSE | Member |
| 4 | Ms. Anusree Roy | Assistant Professor, EE | Member |
| 5 | Mr. Mousam Chatterjee | Assistant Professor, ECE | Member |
| 6 | Mr. Asim Kumar Panda | Assistant Professor, IT | Member |
| 7 | Mr. Arijit Dey | Assistant Professor, MCA | Member |
| 8 | Mr. Utpal Mukherjee | Admin | Member |
Annual Planner
- Core Industry Visit for EE – 1 st Week of November.
- Industry Talk addressing the gap for the CSE students- September 2018.
- FDP for EE—February 2019.
- BSNL Training for ECE—September 2018
- Industry Talk on “Automation” – August 2018
- Industry Talk addressing the gap for the ECE students- February 2019
- Industry Talk addressing the gap for the MCA students- April 2019
- Industry Visit to IT Industry